Layman’s Guide to RTI Act 2005 Part 7: Tips for writing successful RTI applications
1)
A good RTI application as boring as a laundry list.
It is a bare list of
items of information WITHOUT ANY reasoning. If the first draft of RTI
application is interesting to read, something is wrong. Make
corrections by deleting the interesting material, such as logical
threads of reasoning and justification. You must focus on how to
draft an RTI application that DOES NOT disclose the overall nature of
the problem in your mind. It must not give a glimpse of what you
intend to do with the requested information e.g. register police
complaints, approach investigating agencies, file a PIL etc. Also,
your RTI application must not indicate how badly you want the
information, and therefore, please don’t mention anything such as
“I am a senior citizen dependent on my pension cheques, and I have
been pushed from pillar-to-post in search of this information.”
When you write an RTI application, you must try to gain only
information, and not sympathy, respect etc.
2)
A good RTI application is short and childishly simple for the PIO to
fulfill.
On the other hand, a
badly-drafted RTI application is like a huge challenge to the PIO,
virtually saying “I dare you to try and answer all these
questions.” Put yourselves in the shoes of the Public Information
Officer (PIO); what would you do if you saw a lengthy RTI application
that asks endless questions and supplementary questions? If we were
PIOs, we would endlessly postpone looking at the application, and
then go out of our way to justify the delay or denial. Wouldn’t
you? Think that you are a PIO, and then think about how to draft an
RTI application that you would like to give a reply to without any
delay.
3)
If you need a lot of info, write multiple RTI applications.
A single lengthy
application may scare and overwhelm the PIO, and tempt him to throw
it into his drawer and delay in answering it. He will hesitate and
postpone searching for the information. Instead, send a small,
manageable RTI application with only 3-4 questions. Then, after you
receive a reply to that, send another one… and another. This
strategy also has another advantage: If the public information
officer fails to answer more than one of these applications, he feels
the threat of being liable for a larger penalty (Rs 250 x days of
delay x no. of RTI applications). Even if he escapes penalty after
denying information to one application, there is always the chance
that other pending applications will get him penalized or
reprimanded. Ask yourself: how to draft RTI applications that are
difficult to deny, but very easy to answer? Draft your RTI
applications in this way.
4)
Keep the period of information minimal.
Don’t be
over-ambitious. For an RTI applicant, it is very easy to write a
question like, “Give copies of all gun licenses issued from January
1981 till date.” For the PIO, this means searching 30 years of
files and records. Older files may have been put into basements or
buried under tons of old dusty files. Therefore, please ask yourself
whether you REALLY need data that is so old, or whether you are just
trying to satisfy an academic curiosity. Don’t request 30 years
data if five years data will suffice for your purposes. Don’t ask
for five years data if six months data is sufficient.
5)
Crime-fighting RTI application?
Ask for plenty of
unnecessary data to misdirect mala-fide PIO. (Of course this
contradicts earlier points… but there is method in the madness.)
Suppose you want the details of a certain building that you suspect
has built-up area in excess of permissions. To confirm your
suspicions, you need the approved floor plan, etc. You may fear that
if you make a direct request, corrupt officials of the Building
Proposal department may deny, delay endlessly and argue that the
files are lost. Question: how to improve your chances of
quickly getting these key documents? Answer: Ask for
inspection of entire files of five other unrelated buildings in your
neighborhood. Include the name of this particular building in a
random and casual way. When you go for inspection, don‘t show any
special interest of this particular building; request photocopies of
some unnecessary documents along with what you really want. Of course
you may some money rupees on xeroxing unnecessary documents, but if
you get the necessary documents without delays and appeals, it is
worth it!
6)
You are a citizen, not an investigating agency.
You don’t have to
substantiate every allegation. File complaint first, RTIs later. That
way, you will stop worrying about how to draft an RTI application
that covers all the problem areas. Sometimes, we hesitate before
leveling allegations and writing complaints. Our sense of fairness
compels us to get into fact-finding by filing an RTI application
first. That is not necessary. You are an alert citizen and not an
expert; your first duty is to register a complaint! Let the
investigating agency guys do their job and earn their salaries. Later
on, you may optionally write an RTI application to uncover facts and
documents… but that is your second step, not first. As the cowboys
say, “Shoot first and ask questions later.”
7)
Don’t shoot your first draft; first drafts are always faulty.
After you have written
down your first draft of RTI application (or complaint or anything
else), let it cool down in your drawer for a couple of days. Then
take a re-look and think about making improvements. Ask a friend or
colleague to have a look and give you suggestions.
Are you looking for tips on how to write a successful RTI application? If so, you've come to the right place. In this blog post, we'll share some top tips that will help you increase your chances of success. So, without further ado, let's get started.
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